Free Profit First Calculator

*the math they left out of our grad school curriculum

Know your numbers. Make informed decisions.

Okay friend, time to try on the Bookkeeper hat! Fill in the boxes and everything else adds itself up. Perfection is NOT the goal here. You'll see how to plan for your true take-home so you can make informed decisions about your practice!

Step 1: Your Paycheck Goal

Pay yourself! What do you want to earn from client work? Enter it monthly or yearly.

Income goalWhat you want to pay yourself, before taxes
$
Weeks you see clients per yearLeave room for vacation and sick days
weeks
Your pay per client hourBased on the sessions you list in step 3$0
Step 2: Your Expenses

Building blocks are important. The base of your house is important. Enter each cost however you pay it, monthly or yearly.

ExpenseCostPer month
Total expenses$0
Step 3: Insurance + Private Pay Rates

Time to think about insurance contract rates and private pay rates. If you need help thinking through this, let me know. I've been THROUGH IT, and this is why we're here to help! Add your private pay rate, each insurance company, and any contract you're considering.

Profit margin you're aiming for30% or more is a healthy goal
%
Step 4: Profit First

Learn from my mistakes and pay yourself first ;) With Profit First, you split every dollar as it comes in, so your profit and your paycheck don't just get whatever is left over. The starting percentages match your practice size. Want to go deeper? Read Profit First by Mike Michalowicz.

BucketPercentPer month
Real revenueWhat you collect, minus billing and card fees$0
ProfitYour reward for running a profitable practice. Keep it in its own account. Every 3 months, take half out to celebrate (a trip, a treat, something just for you) and leave the other half as a cushion for slow months.
%
$0
Owner's payYour paycheck
%
$0
Set aside for taxesConsult your tax professional, but this is generally the advice and what I've found to be true.
%
$0
Operating expensesEverything you run the practice on
%
$0
TotalSuggested for practices under $250K a year100%
Your Numbers
Take-home after taxes$0
Payer by Payer

Profit per session after everything. curiosity is king!

Need a Business Bestie who's been through it in your pocket?

YOU DON'T HAVE TO FIGURE ALL OF THIS OUT ALONE!!! Listen, starting a business can be scary. There are a LOT of hats, a LOT of decisions, and approximately 847 numbers you can convince yourself you need to have figured out before you take the next step. You don't. Take it one day at a time.

Pocket Coaching opens January 1st, 2027!

We can talk about whatever is most helpful to support you in your entrepreneurship journey. We can dig into the details on pricing, payers, all of the hats you wear (or will wear) as an entrepreneur, and how to know whether you're making the right business decisions, from both experience and a business analytics standpoint. Think of me as your personal mirrorball and hype woman. Your business bestie, Rachael

Get the free Mirrorball Method + first dibs on coaching!

*all of my business secrets, learned from experience

This calculator gives estimates to help you think through your numbers. It is not financial, tax, or legal advice. Taxes, credentialing costs, and payer contracts vary, so check the details with your accountant and biller. Profit First percentages are starting points based on Profit First by Mike Michalowicz. As an Amazon Associate, I earn from qualifying purchases. © Simpli Speech